Office Support

Personal Assistance

• Schedule Management: Maintain and manage the executive’s calendar, scheduling meetings, appointments, and travel arrangements.
• Correspondence Handling: Manage incoming and outgoing communications, including emails, phone calls, and letters, ensuring timely responses and follow-ups.
• Task Prioritization: Assist with prioritizing tasks and managing time effectively to ensure all deadlines are met.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Errands & Personal Tasks: Perform personal tasks and errands as needed, such as managing personal appointments, travel bookings, and other ad-hoc tasks.

• Liaison Role: Act as a point of contact between the executive and internal/external stakeholders, ensuring clear and efficient communication.
• Team Support: Provide administrative support to other members of the team as required, including assisting with projects and tasks.
• Information Dissemination: Distribute relevant information to team members and departments, ensuring everyone is informed of updates and changes.

Office Support

• Meeting Coordination: Organize and coordinate meetings, including booking venues, preparing agendas, taking minutes, and ensuring all necessary materials are available.
• Document Preparation: Draft, format, and proofread documents, presentations, and reports for the executive and team.
• Office Management: Support general office operations, including managing supplies, handling mail, and coordinating with vendors and service providers.
• Filing & Record Keeping: Maintain organized filing systems for both electronic and physical documents, ensuring easy retrieval and secure storage.
• Event Planning: Assist in planning and organizing company events, meetings, and conferences, handling logistics and communications as needed.

• Project Assistance: Assist with special projects as directed by the executive or office manager, including research, data collection, and reporting.
• Continuous Improvement: Identify opportunities to improve office processes and procedures to enhance efficiency and effectiveness.

• Education: Bachelor degree or other certified qualification in office administration.
• Experience: 2-4 years of experience in a personal assistant, administrative assistant, or office support role.

Skills

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• High level of professionalism and discretion.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

• Proactivity: Ability to anticipate needs and take initiative without being prompted.
• Adaptability: Comfortable working in a dynamic environment with changing priorities.
• Confidentiality: Ability to handle sensitive information with discretion and integrity.
• Reliability: Dependable with a strong work ethic and commitment to supporting the team.
• Interpersonal Skills: Strong interpersonal skills, with the ability to communicate effectively with individuals at all levels.

• Dynamic Work Environment: Work in a fast-paced, supportive environment where your contributions are valued.
• Professional Growth: Opportunities for career development and progression within the company.
• Inclusive Culture: Join a team that values diversity, collaboration, and mutual respect.
• Competitive Compensation: Attractive salary and benefits package tailored to recognize your contributions.